COVID-19 – Safety Protocol – Question & Answer

Following the latest Italian and European laws in terms of COVID-19 pandemic emergency, OIC Srl as Organizing Secretariat developed a detailed Covid-19 Protocol. In case of any more questions, please feel free to ask us writing to: infospine20@oic.it




To get the latest update regarding necessary documents to enter or depart from Italy check the Italian Government official site and Viaggiare Sicuri.

In Italy, a valid GREEN PASS is mandatory to access main means of transportation (public transportation, airplanes and high-speed trains).


According to La Sapienza University COVID-19 Protocol it is MANDATORY to access the venue to fill the self-certification form and deliver it at the entrance. Download the form HERE and fill it before entering the venue. Each day a new form must be delivered.

According to the Italian Government protocol to access a Meeting Venue, where a public event takes place, it is MANDATORY to all participants to show either the European Green Pass or the negative swab result of a PCR Text carried our within 48hrs. Showing only the copy of the vaccination received in your country of origin will not entitle you to enter the venue.

pcr text – Where to have one in rome

Either in Rome Fiumicino or Ciampino Airports, it is possible to take a molecular or antigenic test carried out by means of a swab, this is the link to get all detailed information and to make a reservation click here.

Close to La Sapienza University and Omnia Hotel St. Martin:
– Synlab, Via Montecatini, 6 – Pantheon area – Tel. 06 5741193. Open Monday to Friday from 7.30 am to 11.30 am; PCR test costs Euro 51.10 + Euro 10.00 for the result in English in 24 hours.

A PCR Test service has been organized for all participants who will need it before flying back home, at La Sapienza University on 17 September 13.00-14.00. The service, kindly organized by the Knights of Malta will include the swab and the results will be delivered the day after by email directly to each participant.

The cost of this service is € 70,00 (cash only) and will be paid directly on spot.



Aula A – Carlo Marino Zuco
Edificio CU016 – Ortopedia
Piazzale Aldo Moro 5
Roma – Italy

Sapienza was founded on April, 20th 1303, when Pope Boniface VIII issued the Bull In suprema praeminentia dignitatis, establishing Studium Urbis, the first University in Rome. In 1660 the construction of Sapienza’s building (one of Borromini’s masterpieces) was completed and inaugurated by Alessandro VI: the University received its name (from the inscription on its main door: Initium Sapientiae timor Domini).

It was transferred to the present Campus, designed by Marcello Piacentini, in 1935.

Sapienza always played a relevant role in Italian history: the university of Rome was involved in the most important changes and processes concerning society, economics and politics and had many famous scholars among its students (the poet Giuseppe Ungaretti, the members of the so called “Via Panisperna” group, including Enrico Fermi, Edoardo Amaldi and Emilio Segrè and many other writers, thinkers, politicians, artists, showmen and actors).

Today, Sapienza is a city within the city: with about 125.000 students, 4.000 professors and almost 4.300 administrative and technical staff, Sapienza is the biggest University in Italy and Europe Sapienza’s Governance is composed by the Rector, a Vice Rector and a group of Deputy Rectors, charged with specific activities, supporting the Rector in the management of the University, also with cooperation from ad hoc committees.

Sapienza University is structured in over 60 departments, coordinated by 11 Faculties: Architecture; Civil and Industrial Engineering; Economics; Information Engineering; Law; Mathematical, Physical and Natural Studies; Medicine and Dentistry; Medicine and Psychology; Pharmacy and Medicine; Philosophy, Arts and Humanities and Oriental Studies; Political Science, Sociology and Communication Science. Sapienza boasts 21 museums, 59 libraries and 2 University hospitals.

The Sapienza brand is an excellent study chance for all its students, since the University plays a leading role in the field of Higher Education and in that of Research and Development both at national and international level, and acts as a leader in the economic and social processes on territorial base. Sapienza prides itself upon its international atmosphere and has cultural and scientific agreements and exchanges with many foreign University Institutions, both in European and non-European countries.

The University is one of the most prestigious Italian universities and in the world, commonly ranking first in national rankings and in Southern Europe. In 2018, 2019 and 2021 it ranked first in the world for classics and ancient history.

In September 2018, it was included in the top 100 of the QS World University Rankings Graduate Employability Ranking.

To get more information click here

organizing secretariat


OIC s.r.l.
Viale G. Matteotti, 7 – 50121 Florence, Italy
Tel. +39 055 50.35.1
Fax + 39 055 50.01.912


OIC srl is a MedTech Europe Trusted Partner

The Organizing Secretariat Desk will be open for registration and information according to the following time schedule:
  • Thursday, September 16: 15.00 to 19.00
  • Friday, September 17: 07.00 to 17.00
  • Saturday, September 18: 07.30 to 17.00
Virtual registration will always be possible click here to register

Although Rome is relatively easy to get around, when planning a trip, doubts and questions always arise. Below is a list of the most frequently asked questions.

Nationals of some countries will need a travel-visa to enter Italy (and Schengen area).

Participants should contact the Italian Embassy or Consulate in their home country as soon as possible to confirm their travel-visa requirements. It is the sole responsibility of the participant to procure the necessary visa to attend the congress.

Participant should initiate the application process at least 1 to 3 months prior to departure. OIC Group is not able assist participants with their visa application and cannot intervene with Embassies or Consulates on behalf of any participant.

For additional details please visit the following websites:

Visa invitation letter can be required during the registration process.

Only participants fully registered in the Meeting can obtain a personal invitation letter

If requested, relevant expenses for hardcopy of the invitation letter sent by express courier must be paid in advance.

Please note that the visa invitation letter only aims to assist participants who need to obtain a visa or permission to attend the Meeting and it is not a commitment from the organizers to cover any kind of expenses or to provide any financial support. All expenses incurred in relation to the conference remain the sole responsibility of the participant.

If you need additional information write to: registrationSPINE20@oic.it.

Rome is in the Central European Summer Time (CEST) time zone: + 01:00 hour GMT/UTC.

Click here to calculate the time difference with your city

Rome has a Mediterranean climate with cool winters and generally hot summers, which means that any time of year is good for visiting the city, but late summer in Rome is really wonderful. Mid September daytime temperatures can be around 16°-27°C (61°F-80°F). Even if quite rare, rainfalls might occur.

Although the official language spoken in Rome is Italian, travellers will find that many locals speak English, especially those who work in restaurants, hotels and other places associated with tourism.

The official language of the meeting is English.

The international dialling code from abroad is +39.
For international calls, dial 00 + national code + area code + personal number

Mobile phone network coverage is available across Italy and is plentiful in Rome. If you are travelling to some remote areas of the country pre- or post-event, coverage may become limited

The currency in Italy is Euro.

Banks are open from Monday to Friday, generally from 8:30am to 5:00pm. ATMs (cash machines) work 24 hours a day. All banks close down at weekends and on public holidays.

There are plenty of currency exchange offices, banks and cash machines throughout the city.

Electricity in Italy conforms to the European standard of 220V to 230V, with a frequency of 50Hz. Wall outlets typically accommodate plugs with two or three round pins (the latter grounded, the former not).

Plug adapters are the interfaces between foreign plug and Italy’s two (or three) round-prong socket.

You may see adapters with three prongs in a row, but only buy a 2-prong adapter. That’s because some, but definitely not all, Italian outlets have three holes – just don’t risk it and stick with a 2-prong adapter. You may also see round outlets with two or three holes – in most cases, your 2-prong adapter will work fine in these too.

All roads (not only roads) lead to Roma. Rome is the most connected city in Italy and maybe in Europe. A thick net of connections allows to get here from every corner of the World. In this page you’ll find all the info about how to reach Roma by plane, train and car and from the two International Airports which serve the destination.

By Plane

+200 Destinations

+50 Mln Passengers per year

+100 Airline Companies

FCO Best Airport 2018-2019 Award (ACI Europe)

To get detailed information visit: Rome Airport Management Company

By Train

Roma has more than 70 train stations on its urban territory, serving daily local and international travellers, 42 managed by “Rete Ferroviaria Italiana” and 28 by “ATAC”.

The main hub is Termini Station, the most crowded station in Italy with more than 150 mln passengers per year. The second one is Roma Tiburtina: both are served nationally and internationally and both are absolute masterpieces of modern and contemporary design.

Public Transportation

The public transport system in Rome is very varied, cheap and user friendly. These are the main means of transportation in the city:


The Metro of Rome only has three lines and is currently the smallest metro system in Europe. Nevertheless, it reaches the city’s most important landmarks. Click here for further info.


Rome has currently over 350 bus lines and it can sometimes be a bit confusing to find the right bus. Find out the main bus lines in Rome, their schedules and frequencies and tips to help you get around the city on this type of public transport.

Where to buy a bus ticket?

Bus tickets can be bought in any metro station, news-stand or convenience stores. If you are planning on using the bus regularly, we recommend you buy a few at a time or get a travel card, which might be a better option.

Always validate your ticket! Although it might seem like nobody in Rome validates their ticket, that is because they have monthly passes which don’t require to be inserted into a machine. However, tourists must insert their tickets in a validation machine. 

Map of routes and journey planner

If you want to find out more about the different bus routes in Rome, or would like to plan a journey, check out the official bus website: ATAC

Taxi companies

Although the cheapest way to catch a cab is by waiting at the official taxi stops on the streets of Rome, it is also possible to reserve this type of transportation by telephone. These are some of the best taxi companies in the city:

– Radio Taxi: 06-3570.

– Pronto Taxi: 06-6645.

– Other companies: 06-5551, 06-4994, 06-4157.

Taxi drivers in Rome are renowned for trying to rip off both visitors and Romans. Find out what to do to avoid this happening to you during your stay in this magnificent city.


  • Official taxi rates to and from both airports: To get to and from Fiumicino Airport and Ciampino Airport will always cost you the same. The journey to/ from Fiumicino costs € 48 and Ciampino, € 30. These prices are valid for up to four passengers and their suitcases. Refuse to pay if you are charged extra.
  • The rates from Termini railway station to the city centre should cost between € 8 and € 15. If you can, it is always a good idea to check the route on Google Maps before you get in the taxi so you have an idea of how long it takes.
  • Choose the correct type of taxi: The first thing to do as not to get swindled is to make sure the taxi you take is correctly identified. All taxis in Rome are white, with a taxi roof sign and a taximeter visible at the front of the car. Hail cabs that have a telephone number written on the sides of the vehicle, which means that they work for a taxi company.
  • If you have any problem, write down the taxi’s license plate number (it is always at the back of the front seats) and call the taxi company.
  • If at any point you think you are being swindled, don’t let the taxi driver intimidate you and call the Carabinieri. Additionally, it is always a good idea to ask for a receipt and complain to the taxi company.
Tourist cardsEnjoy Rome, thanks to Roma Pass and OMNIA Card!





Roma Pass

The Rome Pass card is a tourist card that gives you reduced-price tickets to main city highlights and unlimited use of the public transport for three days.

OMNIA Vatican & Rome Card

The OMNIA Card offers free, skip the line access to the main attractions in Rome and the Vatican. Discover its benefits.

Charta Roma, the official map of the Municipality of Rome, A&C communication’s flagship product, has been accompanying tourists from all over the world for years; produced and distributed in millions of copies it is, to date, the ideal tool for all those who venture to discover the Eternal City.

For more information click here.

If shopping is a must when on holidays, Rome is the place to visit.

Shops in Rome typically open at 9am-1pm and 3.30-7.30pm, except on Sundays and Monday mornings, which is somewhat a little later.

From the luxury stores in the historic center to the small artisan shops in the Monti and Trastevere districts; from the colorful local markets with typical local products to antiques and vintage markets for collectors, lovers of design, retro fashion and vintage bijoux; from large shopping centers with international brands to outlets for fashion addicts looking for bargains. Rome is the essential stop for shopping, for all tastes and budgets.